This form has been created under and is subject to the Tasman District Council’s Navigation Safety Bylaw 2024, Part 4 Reserved Areas and restrictions.

Who can use this form

You can use this form to:

• Apply for an exemption to the Navigation Safety Bylaw provisions and/or
• Reserve an area for the purpose of a martime event/activity.

Before you start

Please ensure you have supplied all the required details listed below, before submitting your application.

You can save your application at any time and complete it later (you will be emailed a link)

Applications must be submitted a minimum of four weeks (20 working days) before the event/activity, or the application may be declined.

Documents required

• Detailed nautical chart or plan of the area where the event/activity is to take place. (MANDATORY)
• Safety Plan (MANDATORY) Your safety plans should cover the associated risks that have been identified and managed. Please include the auditor’s certificate if independently audited.

Need help? Get in touch

Please contact the Harbourmaster Office on 03 543 8433 with any questions or email harbourmaster.admin@tasman.govt.nz

 

 

Safety Coordinator Details

Note – the Safety Coordinator can't be a participant in the event/activity.

Contents of Safety Plan

We strongly advise you to obtain experienced assistance if you have never completed a safety plan before.

A safety plan is required to be submitted with this application and should include, but not be limited to:

• Analysis of all foreseeable risks involved in the event and what measures will be used to eliminate, isolate, or minimise those hazards.
• Schedule of safety briefings and key messages
• Weather limits for event/activity (“go and no go” criteria)
• Qualifications and /or experience of Event Organiser and Event Safety Coordinator.
• Expected number of participants
• Expected number of vessels
• Average and maximum vessel speeds involved
• Support vessels
• Support vessel type
• Number of support vessels
• Support crew and number of
• Lifeguards and number of
• Marshalls and number of
• Numbers and types of any patrol/marshal/safety vessels and how they will be used to manage risk including preventing unauthorised vessels from entering any reserved areas.
• Event/activity communication such as VHF radio /Mobile /UHF (hand-held) and the amount of each
• Maritime VHF frequency
• Accidents/incidents reporting procedure (must be reported to TDC Harbourmaster Office and Maritime NZ).
• Emergency services notification including Police, Ambulance, Fire, TDC Harbourmaster and any others 

However, Tasman District Council advises that a safety plan that only covers the above list is unlikely to manage all your risks under other statutes (such as Health and Safety in Employment Act 1992).

I declare that as applicant, or on behalf of the corporate body applicant, that.

• I am authorised to act as the applicant for the purpose of this Maritime Event and that the information supplied is true and correct, and
• I understand that if any detail is found to be incorrect the Maritime Event Authorisation may be cancelled without notice, and
• As the applicant for the Maritime Event, I will implement strategies to alleviate all risks associated with the Maritime Event/Activity and that Tasman District Council is indemnified and released from all liability in this regard, and
• I agree the Maritime Event/Activity will be run in accordance with all conditions imposed by Tasman District Council, and
• I agree I will pay, on invoice, all of Council’s costs incurred, including for the public notification requirements of this application or staff attendance at any Event/Activity, and
• I acknowledge that if in the opinion of the Harbourmaster (or representative), the Event/Activity is not managed safely, the Harbourmaster (or representative) may cancel the event at any stage, and the Council will not have any liability for any losses incurred by the event organiser or competitors/participants because of any cancellation, and
• The information I have supplied has been collected for the purpose of reviewing your application and may be available to any person who enquires, in accordance with the Local Government Official Information and Meetings Act 1987 and the Privacy Act 1993.
• Electronic signatures are acceptable.