• Maritime Event Notification/Application Form

  • This form has been created under and is subject to the Tasman District Council’s Navigation Safety Bylaw 2024, Part 4 Reserved Areas and restrictions.

    Who can use this form

    You can use this form to:

    • Apply for an exemption to the Navigation Safety Bylaw provisions and/or
    • Reserve an area for the purpose of a martime event/activity, or
    • Simply notify us of an event/activity you are running.

    Before you start

    Please have the required information and supporting documents ready before you begin.

    You can save the form at any time and return to it later using the link emailed to you.

    If you are applying for a temporary reservation, exemption, or Harbourmaster assistance, please submit your application at least four weeks (20 working days) before your event.

    Fees and charges

    Fees and charges apply for Maritime Event Applications. See the current fees and charges here.

    Documents required

    • A map or chart showing the event area 
    • Your safety plan, if you are making an application 
    • Any supporting documents needed for your event or activity, such as landowner approvals, insurance, or fireworks approvals. 

    Need help? Get in touch

    Please contact the Harbourmaster Office on 03 543 8433 with any questions or email harbourmaster.admin@tasman.govt.nz

  • Get started

  • Do you require any of the following for the safe running of your event?*

  • Maritime Event Application

    You are applying for a temporary reservation. a bylaw exemption, and/or Harbourmaster assistance.

    Your event will go through the Harbourmaster event application and approval process. Fees and charges will apply. See the latest list of fees and charges here.

  • Maritime Event Notification

    You are simply notifying the Harbourmaster of a maritime event or activity. No application fee applies.

  • Applicant Details

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  • Safety Coordinator Details

    Note – the Safety Coordinator can't be a participant in the event/activity.

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  • Maritime Event/Activity Details

  • Date/s and times of event (add a row for each day of your event)*

  • Type of event

    Please select all that apply
  • Sailing Events
  • Motorboat Events
  • Manually Powered Events
  • Other Events

  • Tell us more about your event

  • Please note: Because you are making an application for a temporary reservation, a bylaw exemption, or Harbourmaster assistance, your event will go through the full Harbourmaster event approval process.

  • Are you using any foreshore or adjacent land in conjunction with this event/activity? Written authorisation from occupier/trustee is required of any foreshore land intended to be used in connection with the proposed event/activity.*
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  • Is the event/activity covered by public liability insurance?*
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  • Are you seeking a boat ramp, jetty, wharf, or reserve closure?*
  • Does this event/activity include an Outdoor Pyrotechnic Display (fireworks)?*
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  • Are you applying for any of the following for this event/activity?*
  • Are you applying for an exemption from any Navigation Safety Bylaw provision for this event/activity?
  • Are you requesting Harbourmaster assistance with the event/activity?*

  • Please note: The Tasman Harbourmaster and/or Deputy may attend the event/activity to oversee maritime safety. 

  • What Harbourmaster services are you requesting?

  • Please note: If Harbourmaster services are requested, attendance will be scheduled for your event/activity and fees and charges will apply. In the event of a significant maritime emergency or other priority operational response, Harbourmaster staff may need to leave the event/activity. If this occurs, charges will only apply for the time and services actually provided.

  • Map

    A map or chart showing the event area is required for all notifications and applications. 
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  • Safety Plan

  • What to include in your safety plan

    Your safety plan should be appropriate to the size, nature and risk of the event/activity and should include, where relevant: 

    • Contact details of the Event Organiser and Safety Coordinator
    • Qualifications and /or experience of Event Organiser and Safety Coordinator
    • Public liability insurance held for the event
    • Schedule of safety briefings and key messages
    •  A map showing the event course/area and any requested reserved areas
    • A communications plan between event organisers and support vessels, other water users and the Council
    • Analysis of all foreseeable risks involved in the event and what measures will be used to eliminate, isolate or minimise those hazards
    • Numbers and types of any patrol/marshal/safety vessels and how they will be used to manage risk including preventing unauthorised vessels from entering any reserved areas
    • Numbers and types of vessels and/or people involved
    • Average and maximum vessel speeds involved
    • Weather limits for the event (“go and no go” criteria)
    • Details of any significant safety incidents from similar previous events, and lessons learned 
    • Justification for any requested reserved areas or bylaw exemptions 
    • Affiliations to any national bodies that oversee the event, or standards that apply to the event
    • Adequate instructions on what to do if there is a breach of exclusion zone/navigation safety matters
       

    Please note: A safety plan that only addresses the matters listed above may not be sufficient to manage all risks associated with the event/activity or other legal obligations, including health and safety requirements.

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  • Declaration

  • Application declaration

    • I am authorised to act as the applicant for this maritime event application and the information provided is true and correct. 
    • I understand that if any information provided is found to be incorrect, any approval or authorisation granted may be amended, suspended, or cancelled. 
    • I will ensure the event/activity is run in accordance with all conditions imposed by Tasman District Council. 
    • I agree to pay, on invoice, all Council costs incurred in processing this application, including any public notification requirements and any requested staff attendance or Harbourmaster services. 
    • I acknowledge that if, in the opinion of the Harbourmaster or representative, the event/activity is not being managed safely, the Harbourmaster or representative may stop, suspend, or cancel the event/activity. 
    • I understand that Harbourmaster staff may need to leave the event/activity for a Major maritime emergency or other priority operational response, and that charges will only apply for the time and services actually provided. 
    • The information I have supplied has been collected for the purpose of reviewing this application and may be made available in accordance with applicable official information and privacy legislation. 
    • Electronic signatures are acceptable.

  • Notification declaration

    • I am authorised to submit this notification and the information provided is true and correct. 
    • I understand Tasman District Council may contact me for further information if needed. 
    • I understand this notification does not by itself constitute approval for any temporary reservation, bylaw exemption, Harbourmaster service, or other permission that may be required. 
    • Electronic signatures are acceptable.
  • Date signed*
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    2 digit day, 2 digit month, 4 digit year

  • Privacy statement

    Council collects, uses, stores and discloses your personal information in accordance with our privacy statement, which can be found here on our website.

     

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